Enterprise Content Management: All essential facts at a glance

Everything you need to know about ecm systems

Enterprise Content Management (ECM) - Find all the info you need here: What is ECM? What does ECM include? What are the advantages for users? What role does YAVEON play as an ECM provider?
Many questions, many answers - summarized for you.

Unstructured data is structured thanks to Enterprise Content Management

Our Enterprise Content Management covers

A selection of our ECM references

Enterprise Content Management, abbreviation:
ECM – a definition

Enterprise Content Management is about processing both documents and content. Using a methodology, ECM can support the organizational processes of a company. Appropriate solutions are used for this, i.e., Enterprise Content Management systems. But be careful: ECM is often used synonymously with DMS - Document Management System. This is not accurate because DMS is a subarea of ECM. In addition, Enterprise Content Management includes many other applications, for example, digital business processes and Quality Management solutions. However, all options have one common goal: Uniformity. It is about creating structures that reduce organizational processes in companies.


An ECM solution uses various software modules to
 

  • capture 
  • process 
  • save
  • store and 
  • make content available. 

Is ECM aimed at all data? Whether a single building block or a broad combination: Enterprise Content Management solutions are suitable for both structured and unstructured data. 

 

These advantages are offered by

Enterprise Content Management

It’s clear: ECM solutions can make everyday life easier and improve teamwork and collaboration. Because if every user can find the correct document immediately, more time is available for essential tasks, and misunderstandings can be avoided. But there is much more: 

You avoid uncoordinated paper chaos

Mountains of paper mean a confusing filing system, a high potential for errors, and time-consuming searches for required documents. With an ECM system, you organize digitally: You capture, find, and edit documents and information more easily - for greater transparency and better traceability. 

Increase efficiency and satisfaction

Documents and information that are structured, easy to find, reliably accessible and stored lead to increased efficiency. Not to mention reduced costs, as less time is required for processing and documentation. Satisfied employees and customers because processes work: With ECM, you manage documents and data easily.  

Use digital documents better

You open a file folder, locate your document, and hold an outdated document in your hand. Wouldn't it be much easier if you could always find the latest version? With ECM, you can see which document is current - thanks to keywords direct in the search feature. Instead of cluttered paper folders, you'll find all your documents well-structured and digital in one place.  

Simplify your workflows

Rather than undertaking processes manually, such as putting in a travel request, printing and filing your train ticket, or manage CAPA measures step-by-step, choose the digital path: Access tickets digitally, even when on the go, store documents without indexing, and process complaints computer-aided.

Reduce costs and work more efficiently

As you can see, ECM solutions save time - and as we all know, time is money. Okay, this statement may not apply to all areas. When it comes to business processes, however, it does. Because instead of having to spend hour after hour archiving documents and deciphering illegible handwriting, for example, you can move straight on to the next project.  

Meet compliance & security requirements

DSGVO, working from home, hackers: Issues of compliance and security play a major role, especially when it comes to sensitive documents and information. With the right ECM solution, you cover both. This is because storage and processes are legally compliant, and archiving is audit-proof if required. 

Use a solution that integrates seamlessly with your ERP system

Many companies use Enterprise Resource Planning systems. Can this be combined with an Enterprise Content Management system? The answer is clear and simple: Yes, it’s possible. In fact, it works really well because the ECM functions can be seamlessly integrated into existing processes - for double the benefits. 

Use e-signature and stay legally compliant

You receive a document by mail that needs to be signed. Typically, you’d print it and process the document manually, but you are working from home. This challenge can easily be solved digitally: With ECM, you sign digitally with just a few clicks and remain fully compliant. 

FAQs: Answers to the most important questions about Enterprise Content Management

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