Digital contract management made easy

How to monitor and manage contracts more easily

  • No more searching for contracts
  • Structured contract filing
  • Deadline and escalation reminders
  • Compliance with legal framework conditions
  • Revision-proof archiving
Man examining contracts

Digital contract management – the highlights 

An unbeatable advantage: integrate existing solutions such as ERP, DMS, Outlook, and digital signature.

With a simple interface: To get even more out of your digital contract management, link it to existing software extensions - for example, your ERP system or document management solutions. Link master data that is stored in both your ERP system and contract management solution. This enables you to efficiently access contract documents in a process-oriented manner at the critical points in the process and avoid duplicate data storage. Integration with third-party systems also makes it faster, easier, and more enjoyable for users to work with.

Make the most of the opportunities offered by digitalization by integrating Microsoft Outlook if required, so that email files can be directly assigned to the respective process or contract. Use the option to incorporate digital signatures so that you can work even faster — and from different locations.

Give us a call - your YAVEON consultants will be happy to show you further advantages.

The contract life cycle: the steps in the life of a contract

From the initial idea to permanent archiving: Contracts go through numerous phases in digital contract management which is designed for permanency. Here's what the contract lifecycle looks like:

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Contract initiation

Contract initiation

Whether an employment, rental or other contract: First, there is a need to create a contract — in the first step, the contract is initiated.

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Creation and negotiation

Creation and negotiation

Next step: fill the contract with content. These are then negotiated until the parties reach an agreement. With digital contract management, this can not only be handled faster, but also transparently. This is because every change can be tracked at a later point in time with version management.

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Verification and approval

Verification and approval

Just to be sure, the contract is checked thoroughly. Is everything correct? Then nothing stands in the way of approval - digitally, with just one click. The parties involved are automatically informed. By the way, you can also share documents with external stakeholders. This facilitates cooperation right from the start.

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For a contract to be valid, the signature of the parties involved is required. As digital contract management enables digital signature, you don’t have to get everyone involved around the same table. This is particularly useful when working from home or from different locations. 

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A kind of contract controlling is used to ensure that specified deadlines are met. For example, if a lease needs to be terminated three months before the end of the contract, digital contract management sends a timely reminder.

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All done, the contract is closed - now it's time to archive the contract. To ensure that it is stored securely, easy to find, and permanently retrievable, move it to the archive — in an audit-proof manner, of course. Has a contract has expired, and it needs to be canceled? The archive naturally includes this feature.

Questions are there to be answered.

The most important FAQs about the contract management

What is contract management?

Contract management is about maintaining contracts and keeping track of them. Instead of keeping track of each contract individually and checking deadlines, digital contract management takes over these functions and sends automated reminders.

What are the tasks of contract management?

Speed, less complexity, and data security: Digital contract management makes the journey to contract conclusion faster and simpler. It also keeps the parties concerned up to date on the status of the contract and notifies them of deadlines in good time.

What is contract controlling?

Contract controlling involves evaluating contract data using reporting. In this way, potential risks can be identified at an early stage and acted upon accordingly, for example, if a contractual partner loses creditworthiness. Another focus is tracking payments and financial planning.

What does contract management cost?

Do you already use DMS from d.velop? Then the step up to contract management is a small one. You can start from as little as €35 per month and user.

How long does it take to implement contract management?

The implementation of contract management is possible in a short time. This small implementation project can be completed in less than three days.

Why should I implement digital contract management with YAVEON?

Digital contract management with YAVEON means software solutions at the highest level and with tangible added value. But what would a project be without the joy of work? We are convinced that dealing with each other in a spirit of partnership turns a project into an experience.

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