Manage documents systematically - with a document management system

Use DMS software for effortless, reliable, and audit-proof maintenance of documents.

  • Search and retrieve
  • Save time thanks to automated workflows
  • Revision-proof archiving
  • Access from anywhere
  • Seamless integration with existing systems
  • Structured work
Documents are managed on a screen

Realize the benefits of a YAVEON solution for your document management system

Does any of this sound familiar - you spend hours searching for documents, lose track of things in piles of paper, or can’t access a specific file. When you start looking at a document management system, you’ll probably start looking at organization and structure. But there are many additional benefits ahead:

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Audit-proof archiving

Whatever you need - from individually defined retention periods to audit-proof archiving. Thanks to the ERP interface, documents are archived in an audit-proof manner.

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Personalization

Individualize views and search features to make your everyday work more efficient. In other words, you’ll finish work much faster.

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Always up to date

Your DMS manages version statuses of documents and always displays the latest released version. This helps to avoid misunderstandings and duplication of work.

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Overview

Where is your data? Exactly where it should be - in a central location. Further benefits are provided by the Microsoft Office integration, while ERP integration enables document location and commercial process.

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Collaboration and mobile access

Your digitalized documents are located in the DMS and can be accessed on all standard devices. You can also share documents with external parties or make them available for collaboration.

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Time-saving

Do you spend a long time searching for documents? With a DMS, you can find your documents directly - this also makes it easier to provide proof to third parties. Workflows accelerate typical processes and ensure a high level of process reliability.

These (and many more) benefits are yours when you implement a document management system with YAVEON

Cloud or on-premises - what are the options?

On-premises or cloud, cloud or on-premises?

It’s your choice. It’s clear: More and more companies are opting for the cloud. Most customers even realize improvements in data security and availability guarantees. Especially impressive: Your DMS will be up and running in just a few minutes, and you can start working with it.

Questions are there to be answered.

The most important FAQs about document management systems.

How long does it take to implement a DMS?

A standardized introduction in the cloud is achieved quickly, for example, in three days. An interface to the ERP system is a frequent request. For this, too, we offer both an interface and ready-made best-practice templates. This means the setup is also possible in three days. This means that the entire set of administrative and production-related documents, including metadata and file generation, can be set up in just a few days. Do you have any other wishes? Extensions are possible at any time.

What about third-party systems?

Is it possible to connect Microsoft Word, Outlook, Teams, etc.? There are numerous ready-made connectors available. Do you have other solutions that you would like to integrate? We will be happy to advise you.

Why should I implement my DMS with YAVEON?

A project with YAVEON means software solutions at the highest level and with tangible added value. Our years of experience, industry expertise, and ready-to-use quick-start templates combined with compliance and a focus on quality, even in the regulated market, will help unlock your potential through a DMS implementation. And don’t forget - software projects should be enjoyable - the team needs to be compatible.

What does a DMS cost?

Getting started with DMS depends on the number of users who are to work with the system. The cloud version with a monthly subscription fee is particularly affordable. The final price depends on the number of additional modules required.

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