Document control software: Reliable, automated, digital
What is a document control system, and how you can benefit from it
Document control means accessible standard documents that are up to date, document training that is tailored to requirements, and version control that complies with regulations. This is so easy to achieve with document control software.
Control documents
with one click
GxP-compliant signature
and audit trails
Revision-proof
archiving
Workflows
save time
Process documents more easily with a document control system
There are various documents that you process regularly: Standard Operation Procedures (SOPs) and process descriptions. But also test specifications, operating instructions, or contract templates. Do you want to use other documents? No problem. You can process everything with document control software.
Electronic creation, qualification, controlled release, revision, archiving, and digital signature
Document circulation is set by configuration - both single and multi-level for each document template
Assignment of numerous "periodic review" tasks directly to employees via workflow
Reminder and escalation management reliably prompts you to meet deadlines and tasks
With an electronic and GxP-compliant signature, you confirm participation in automatic data circulation
Integrated audit trails provide high traceability of completed processes directly
Document control system: The 7 biggest benefits
Document control software:
This - and much more - awaits you:
with partnerships
YAVEON relies on the QM solutions of our partner d.velop Life Sciences
Consulting expertise meets proven features: YAVEON and d.velop Life Sciences - the perfect combination. YAVEON has years of experience and expertise in the regulated environment and serves numerous clients in the pharmaceutical and medical technology industries. The d.velop Life Science modules are precisely aligned to the needs of customers from the regulated environment and provide a solid foundation. The combination of professional consulting and smooth-running products is unbeatable. Take a closer look.
These regulatory requirements are met by the software for document control
Curious to learn more?
YAVEON QM modules - partner solutions of d.velop life sciences
In our YAVEON QM modules factsheet, you will learn
Questions are there to be answered.
The most important FAQs around document control software
It is possible to configure and customize document workflows, such as review, approval, release, training, and enactment, to meet your organization's needs. Because the circulation is linked to the document template, a separate circulation can be defined for each template.
For individual steps, you can define if an employee can be selected, and if so, which employee or employee profile. You can directly determine whether a minimum or maximum number of people participate in a step. You also specify a particular person or profile and set it as a mandatory entry.
Normally, the enactment is automated at the end of the training phase. However, if required, the enactment can also be done manually.
You decide whether you want to send a task for periodic review when you circulate documents. If this is the case, an appointment proposal is sent to the approver based on the configuration. A task for periodic testing is sent out in advance.
Based on a document distribution list, which you can create and submit, the "Binding-for list" is established for a document. When using document distribution, enter an initial distributor in the document circulation. This is used to select employees who will receive a task for reading training after the document has been released - with regard to task processing, there is an option of sub-distribution. The document can be distributed to additional colleagues in conjunction with the reading training.
Generally, a document is assigned to an author for editing. However, it is possible to transfer authorship.
Yes, with a numbering scheme, you can assign a unique number to each document in the d.3 life science client.
Documents or attachments can be assigned to controlled documents. These can be found in the properties of the document as well as in the preview. It is possible to set document authors to receive a notification when a new version of an applicable document or attachment is released. The management of controlled documents is carried out in a minor or major versioning.
In controlled printing, an employee chooses the extent to which the document should be printed. They must specify the reason for printing the document, and the printout is logged. The "printout return" function notes in the system when the printout is reported as returned or as destroyed.
An electronic signature is implemented for all actions requiring a signature. FDA and GMP guidance requirements are met, and the personal signature is replaced. The system records each signature in the audit trail. On an additional page, the signature is displayed with the document.
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