Enterprise Content Management: all essential facts at a glance
Everything you need to know about ECM systems
Enterprise Content Management (ECM) - Find all the info you need here: What is ECM? What does ECM include? What are the advantages for users? What role does YAVEON play as an ECM provider?
Many questions, many answers - summarized for you.
Enterprise Content Management, abbreviation: ECM - a definition
Enterprise Content Management is about processing both documents and content. Using a methodology, ECM can support the organizational processes of a company. Appropriate solutions are used for this, i.e., Enterprise Content Management systems.
But be careful: ECM is often used synonymously with DMS - Document Management System. This is not accurate because DMS is a subarea of ECM. In addition, Enterprise Content Management includes many other applications, for example, digital business processes and Quality Management solutions.
However, all options have one common goal: Uniformity. It is about creating structures that reduce organizational processes in companies.
THESE ADVANTAGES ARE OFFERED BY
Enterprise Content Management
It’s clear: ECM solutions can make everyday life easier and improve teamwork and collaboration. Because if every user can find the correct document immediately, more time is available for essential tasks, and misunderstandings can be avoided. But there is much more:
You avoid uncoordinated paper chaos
Mountains of paper mean a confusing filing system, a high potential for errors, and time-consuming searches for required documents. With an ECM system, you organize digitally: You capture, find, and edit documents and information more easily - for greater transparency and better traceability.
Increase efficiency and satisfaction
Documents and information that are structured, easy to find, reliably accessible and stored lead to increased efficiency. Not to mention reduced costs, as less time is required for processing and documentation. Satisfied employees and customers because processes work: With ECM, you manage documents and data easily.
Use digital documents easier and better
You open a file folder, locate your document, and hold an outdated document in your hand. Wouldn't it be much easier if you could always find the latest version? With ECM, you can see which document is current - thanks to keywords direct in the search feature. Instead of cluttered paper folders, you'll find all your documents well-structured and digital in one place.
Simplify your workflows
Rather than undertaking processes manually, such as putting in a travel request, printing and filing your train ticket, or manage CAPA measures step-by-step, choose the digital path: Access tickets digitally, even when on the go, store documents without indexing, and process complaints computer-aided.
Reduce costs and work more efficiently
As you can see, ECM solutions save time - and as we all know, time is money. Okay, this statement may not apply to all areas. When it comes to business processes, however, it does. Because instead of having to spend hour after hour archiving documents and deciphering illegible handwriting, for example, you can move straight on to the next project.
Meet compliance and security requirements
DSGVO, working from home, hackers: Issues of compliance and security play a major role, especially when it comes to sensitive documents and information. With the right ECM solution, you cover both. This is because storage and processes are legally compliant, and archiving is audit-proof if required.
Use a solution that integrates seamlessly with your ERP system
Many companies use Enterprise Resource Planning systems. Can this be combined with an Enterprise Content Management system? The answer is clear and simple: Yes, it’s possible. In fact, it works really well because the ECM functions can be seamlessly integrated into existing processes - for double the benefits.
Use e-signature and stay legally compliant
You receive a document by mail that needs to be signed. Typically, you’d print it and process the document manually, but you are working from home. This challenge can easily be solved digitally: With ECM, you sign digitally with just a few clicks and remain fully compliant.
The right ECM software for every process
Enterprise Content Management with YAVEON
Shared know-how for maximum benefit: To offer our customers custom-fit, proven solutions, combined with experienced YAVEON consulting, our Enterprise Content Management product range relies on partner software.
Quality Management Software
Digitalize ISO processes and control production-related QM processes with digital workflows - you can do this with the following QM modules:
You can do this with the following QM modules:
- Document control
- Deviation Control
- Change Control
Bye-bye stacks of paper, hello clarity:
With the right solutions, you can tackle the following topics in a more structured way:
- Digital invoice processing
- Contract Management
- Digital Signature
Digitalize business processes
Secondary processes are often seen as minor details. Yet, the potential to save time and reduce complexity is enormous:
With the right workflows, you can handle the following processes with ease:
- IT Application
- Travel Management
- Vacation Management
- Data protection breaches
- Order data processing
With a digital supplier portal and customer portal, you also simplify the exchange of information and documents.
Questions are there to be answered.
FAQs about Enterprise Content Management
ECM is the abbreviation for Enterprise Content Management. It is documents and content - and how to capture, save, store, and make this information available.
Enterprise Content Management (ECM) is an umbrella term for different tools, strategies and methods used to capture, process, save, store and deliver content and documents digitally and in a meaningful way. This way, ECM can support the organizational processes of a company.
It is often mistakenly assumed that DMS is synonymous with ECM. But DMS is one of several possible ECM building blocks.
Structured data always follows the same logic and can be automatically transferred to software solutions, for example, the date on a document. Unstructured data, on the other hand, does not follow any logic. It is unique, for example, the content of an email.
Different options, different benefits: Each of the YAVEON partners has its own focus and offers optimal solutions. As a YAVEON customer, you can expect double added value: high-quality YAVEON consulting, even in a validated environment, combined with custom-fit partner software.